How to Use Digital Whiteboards For Business

So how can you use online whiteboards in your business operations?

If you have been part of an organization or a company, you must be aware of the blessing of a whiteboard. Whiteboards make it easy to note down tips and ideas during a brainstorming session or a meeting. Most companies use manual whiteboards with a jot-down, snap a photo and erase the board technique. 

However, with the global pandemic and the rise in work-from-home conditions, it cannot be possible to have a presenter-led, in-house meeting. This is where digital whiteboards come in! 

Several digital whiteboards are available online with additional collaboration features such as screen sharing, chat sessions, and a virtual sticky note to note down important things. Successful companies like Dell, Deloitte, and Cisco all use digital whiteboards to conduct interactive meetings with their employees and share visible ideas. 

Using an online whiteboard can also improve efficiency, transparency and bring out effectiveness in communication. Miro's collaboration innovations help businesses meet their project milestones and improve communication, alignment, and decision-making between departments. 

So how can you use online whiteboards in your business operations? 

Presenting And Sharing Information

Digital whiteboards have essentially made it easy to make and give a presentation to many audiences, regardless of the distance. Previously, whiteboards were used as non-interactive displays and PowerPoint presentations to display a summary of the presentation. 

These meetings were presenter-led, making meetings dull, boring and non-interactive. However, with virtual whiteboards, employees can give their input with every presentation. Additionally, presentations can be saved and viewed without necessarily having a presenter to lead the conversation. 

Video Conferencing And Collaboration

Digital whiteboards allow users to use video conferencing tools to make meetings more engaging and smooth. The difference between using whiteboards and separate video conference tools is that participants can use other collaboration tools such as a blank page for designing sketches or showing inspiration pictures while using a digital whiteboard.

They can also share screens to show what they've been working on and can use tools like sticky notes to make important notes during a meeting. This allows for more collaborative, interactive, and effective team meetings to make long-distance communications easy. 

Moreover, video conferencing with digital whiteboards allows employees to participate more than they would in face-to-face meetings or even meetings held over phone calls. A survey shows that 90% of respondents feel that they can get their point across more easily using video conferencing tools, and 89% agree that video calls can make tasks simpler, making it easy for them to collaborate. 

Training Sessions

Digital whiteboards can also make your training sessions engaging and interactive by allowing leaders to make digital sessions that can easily be shared remotely. Miro can integrate the online digital tool whiteboard with various applications and software previously impossible with earlier tools. Participants can also share their screens in real-time so everyone can see their ideas instead of relying on time-consuming PowerPoint presentations. 

The best part is that, unlike in-house training sessions where a participant couldn't be a part of the meeting once missed, in interactive whiteboards, training sessions can be recorded for future purposes to review sessions and make improvements accordingly. Moreover, recorded sessions can also enable participants who couldn't attend the session to view these recordings later. 

Share Inspiration

The best part about using digital whiteboards is that it allows leaders and business owners to share their ideas openly. During a meeting, every person can have their own blank slate to sketch, doodle, paste pictures, and inspiration for a concept that can be visible to everyone. Moreover, these inspiration slides can be saved and reviewed later too.

This is a brilliant way to start conversations and ignite everyone's creativity, problem-solving and critical thinking skills. Employees also feel more valued when they feel that their ideas and opinions are taken into account. 

You can further make your notes more engaging by adding media like pictures, articles, PDF documents, etc. 

To Conclude

In a world where communication primarily takes place over a distance, online whiteboards are secure and engaging. Leveraging an interactive whiteboard is an effective way of transforming your dull conference room into an appealing space that you can designate for problem solving and collaboration between team members.

All in all, creating an interactive work environment helps you prioritize streamlined, practical solutions and elevates personal interactivity and responsibility while contributing to your business's overall team success.